You found a great job opportunity, maybe at your company, and you believe your friend would be a perfect fit for the role.
You need to contact the HR personnel or whoever’s in charge of the recruitment process, to hopefully give your friend a shot at the role or advance in advance in their career.
If you aren’t sure how to write the referral, we’ve put together some samples to make things easier. Additionally, we’ve also included some tips to keep in mind.
Tips For Smoother Referral
Understand The Role
Familiarize yourself with the job description and requirements of the role you are referring your friend to. This will help you provide accurate information to your friend and assess if they are a good fit.
Confirm Your Friend’s Interest And Qualifications
Before making a referral, talk to your friend to confirm their interest in the position and discuss how their skills and experience align with the requirements. It’s important to refer someone genuinely interested and qualified for the role.
Contact the appropriate person
Find out the right point of contact for submitting referrals within the company. This could be an HR representative, a hiring manager, or a dedicated referral program coordinator. Reach out to them and inquire about the referral process and any specific guidelines.
Gather necessary information
Collect all the necessary information from your friend, such as their updated resume, contact details, and any additional documents or portfolio materials required for the application.
Write A Strong Referral Email Or Letter
When recommending your friend, highlight their relevant skills, qualifications, and accomplishments that make them a good fit for the role. Personalize your referral by mentioning your professional relationship and vouching for their abilities.
Submit the referral
Follow the specified process to submit the referral. Attach your referral email or letter and include all the required details. If there’s an online referral portal, ensure you fill it out accurately and completely.
Follow Up With The Company
After submitting the referral, you can check with the company or the referral program coordinator to confirm that your referral has been received and is being considered. You may also ask if there’s any additional information your friend needs to provide.
Advise Your Friend To Follow Up
Encourage your friend to apply formally through the company’s regular application process and follow up on their application. This shows their initiative and helps them stand out.
Sample Emails Referring A Friend For A Job
Template 1: Referral From Same Company
Email Subject
Referral for {{Job Position}}
Body
Dear {{Hiring Manager Name}},
I trust this email finds you well. I would like to recommend my friend, {{Friend's Name}}, as a potential candidate for the open position of {{Job Position}}. I have known {{Friend's Name}} for {{Duration}} and have always been impressed by {{His/Her}} professionalism, dedication, and outstanding skills.
{{Friend's Name}} has {{Highlight relevant qualifications, experience, and notable achievements}}. Based on my firsthand experience working with {Friend's Name}}, I am confident that they possess the necessary expertise to excel in this role and contribute to the growth and success of the company.
Kindly find attached {Friend's Name}}'s resume for your reference. Should you require any further information or wish to discuss {{His/Her}} candidacy, please do not hesitate to contact me. I would be delighted to provide additional insights or arrange an introduction between {Friend's Name}} and your team. Thank you for your time and consideration.
Best regards,
{{Fullname}}
{{Contact Information}}Template 2: Referral From Different Company
Email Subject
Referral for {{Job Position}}
Body
Dear {{Hiring Manager Name}},
I hope this finds you well. My name is {{Your Fullname}}, and I work as {{Position}} at {{Company Name}}. I came across your advertisement for the open position of {{Job Position}} at {{Company Name}} and wanted to recommend someone who I believe would be a great fit for the role.
I would like to introduce {{Friend's Name}}, whom I have known for {{Duration}} and had the pleasure of working with on several projects. {{Friend's Name}} is an exceptional professional with a strong background in {{Relevant field/Industry}}, and I have no doubt that {{His/Her}} skills and experience make them an ideal fit for the {{Job Position}} at {{Company Name}}.
Besides {{His/Her}} academic qualification and experience, {{Friend's Name}} has also demonstrated a strong work ethic, and attention to detail and has consistently impressed me in the administration of {{His/Her}} duties.
I have attached {{Friend’s Name}}’s resume for your review, which outlines {{His/Her}} qualifications and accomplishments. I wholeheartedly recommend considering {{Friend's Name}} for this position and believe that {{He/She}} has the potential to make significant contributions to the growth and success of {{Company Name}}.
Should you require any further information or wish to discuss {{His/Her}} candidacy, please do not hesitate to contact me. I would be delighted to provide additional insights or arrange an introduction between {Friend's Name}} and your team. Thank you for your time and consideration.
Sincerely,
{{Fullname}}
{{Contact Information}}Template 3: General Referral
Email Subject
Referral for {{Job Position}}
Body
Dear {{Hiring Manager Name}},
I am excited to recommend {{Friend's Name}}, for the role of {{Job Position}} at {{Company Name}}. I have known {{Friend's Name}} for years, and I am confident that {{His/Her}} exceptional skills and qualifications make {{His/Her}} an ideal candidate for this role.
{{Friend's Name}} has a strong background in {{Relevant skills or experience}}, and {{His/Her}} passion and dedication have always been evident in {{His/Her}} work. {{Friend's Name}} has a keen eye for detail, in addition to {{His/Her}} exceptional communication skills and ability to collaborate effectively. Traits I believe would undoubtedly make {{Him/Her}} a success in the role and contribute to the success of your team.
I have attached {{His/Her}} resume for your review. I believe they would be a great fit for this role and would be thrilled to see them join your team.
Thank you for your time and consideration. If you have any further questions or require additional information, please do not hesitate to reach out to me.
Sincerely,
{{Fullname}}
{{Contact Information}}Template 4: General Referral
Email Subject
Referral for {{Job Position}}
Body
Dear {{Hiring Manager Name}},
I am delighted to recommend {{Friend's Name}}, for the role of {{Job Position}} at {{Company Name}}. Over the years, I have had the privilege of witnessing {{Friend's Name}}'s remarkable talents, and I firmly believe they would excel in this role.
{{He/She}} has a strong background in {{Relevant skills or experience}}, coupled with {{Mention any degrees, qualifications, certifications, or notable achievements}}.
{{Friend's Name}} is highly motivated, detail-oriented, and possesses excellent communication skills. I have no doubt that {{He/She}} would be a valuable asset to your team. I have attached {{Friend's Name}} resume for your review. I believe she would be a great fit for this role and would be thrilled to see her join your team.
Thank you for your time and consideration. If you have any further questions or require additional information, please do not hesitate to reach out to me.
Sincerely,
{{Fullname}}
{{Contact Information}}
