You want an onsite opportunity and need to send an email to your boss to make your request known to them. But you aren’t sure how to structure this email since this is your first time.
Fortunately, we’ve done the hard work to simplify the process for you. We’ve created some samples to help you get started. Simply copy and modify them as needed.
Additionally, we’ve included some general tips to keep in mind whenever you’re writing to your boss.
Sample Email To Manager Requesting Onsite Opportunity
Template 1: Requesting Onsite Opportunity
Email Subject
Request for Onsite Opportunity
Body
Dear {{Surname}},
I hope this email finds you well. I am writing to express my interest in an onsite opportunity within the company. I would be grateful if you could consider me for any such opportunities.
I believe my years of experience in {{Experience area}} would make me a good candidate and my proficiency in {{Proficiency area}} would facilitate interaction with clients and team members.
I would be grateful for the opportunity to discuss this further with you. Please let me know what time would be most convenient for you.
Thank you for considering my request.
Sincerely,
{{Full name}}
{{Department name if applicable}}
{{Job tile}}Template 2: Requesting Onsite Assignment
Email Subject
Request for Onsite Assignment
Body
Dear {{Surname}},
I hope this email finds you well. I recently noticed an opening for an onsite {{Role title}} role in the company and would like to express my interest in being considered for this role.
After working remotely with the {{Team title}} team for the past few {{Years/Months}}, I believe working on-site will enable us to better collaborate and improve our overall efficiency.
If you have some time for a short meeting, I would be grateful for an opportunity to discuss this further. Please let me know what time would be most convenient for you.
Thank you for considering my request.
Sincerely,
{{Full name}}
{{Department name if applicable}}
{{Job tile}}Template 3: Requesting Onsite Assignment
Email Subject
Request for Onsite Opportunity
Body
Dear {{Surname}},
I hope this email finds you well. I wanted to reach out to you to request an onsite opportunity in the company. I am eager to develop myself professionally to increase productivity on my team.
I believe onsite experience would provide opportunities to gain a better understanding of the needs of our clients, and how they can be met. I am confident that I have the necessary skills to make a meaningful contribution to onsite operations.
If you have some time for a short meeting, I would be grateful for an opportunity to discuss this further. Please let me know what time would be most convenient for you.
Thank you for considering my request.
Sincerely,
{{Full name}}
{{Department name if applicable}}
{{Job tile}}Tips For Emailing Your Boss
Despite the increasing use of services like Slack and Teams among businesses, emails remain one of the most popular forms of business communication.
But unlike sending emails to coworkers where you can be informal and not worry about mistakes, you should be careful when writing to your Boss. Let’s look at a few things to keep in mind.
Decide On Your Reason For Writing The Email
It doesn’t matter how close you may be to your boss; you should keep in mind that the workplace is a professional setting and you’re expected to act as such in official communications.
Only include information necessary for the purpose of the email. Refrain from including irrelevant information in your email. Your boss doesn’t have the time to read that at the workplace.
Clear Reasons
Don’t waste your boss’ time by beating around the bush. Don’t be afraid to sell yourself and make it clear exactly why need this onsite opportunity in the first place.
Maybe you want to improve your skills through interaction with the clients or you simply want to relocate to better collaborate with the team.
Make sure that your reasons are clear and you also include compelling reasons why you should be considered for this over others who may also be asking for similar opportunities.
Clear Subject Line
While you would not be able to include all relevant information in the subject line of the email, it should present the general purpose of the email within a few words.
This helps your boss or supervisor locate the email, understand the possible content even before reading the full message and finally ascertain the importance and urgency of the email.
After all, your boss would most likely have a busy schedule. A clear subject line would help them identify the urgency of the email especially when they have a boatload of work to get done.
Examples:
Request for Onsite Opportunity
Use Proper Name
Coming down to the body of the email, you should identify the name your boss wishes for you or the general employee body to call them.
If they prefer to be addressed by their first names, you should address them as such. On the other hand, if you aren’t sure how they want to be addressed, you can either ask your colleagues or simply use your boss’ surname.
Keep in mind your workplace culture at this point. Some workplaces encourage informal communication between all members of the organization.
For informal workplaces, you start with:
Good {{morning/afternoon/evening}} {{Boss’ firstname}}
Hi {{Boss’ firstname}}
In the case of a very formal workplace where you aren’t sure of the best way to address your boss, you can simply start with:
Dear {{Mr. /Mrs /Ms. Surname}}
Hello {{Mr. /Mrs /Ms. Surname}}
Set Tone
Maybe something happened at the workplace that you didn’t like or there’s something you find annoying. You should always mind your tone in your professional emails.
It doesn’t matter whether the company’s doing something you’re unhappy with, you should mind your tone. If you sound angry, your Boss is less likely to mind your request or even finish reading it.
Use Work Email
Refrain from contacting your boss through your personal email. Most organizations implement some form of spam filter that may flag personal emails as spam.
The last thing anyone wants is to send an urgent message to their boss only to find out days later that they never got the email. Emails that come through the company emails are whitelisted ensuring that your boss receives them inside their inbox.
This is why most organizations provide their employees with company emails for communication within the company as well as correspondence with external companies.
Keep It Concise
Your boss probably receives loads of emails daily. The last thing they want to do is to spend precious time reading through a long email to determine its content.
No matter how important your email may be, your boss is not likely to spend 30 minutes trying to understand its content. It’s advisable to use short and clear wording to easily convey the content of your message.
Proofread
No one likes reading terrible grammar, especially in a professional setting. It’s advisable to proofread your email to identify any grammatical errors before sending it to your boss.
Tools like Grammarly are readily available to help identify errors in your writing. Keep in mind that these tools aren’t perfect. So manually proofreading your email can further enhance your message.
On the other hand, poor grammar could give your boss some laughs. But keep in mind that others are bound to join in.
Easy To Understand
Your boss most likely receives tens or even hundreds of emails daily, especially in the case of larger organizations. Ensure that your email is easy to understand within the shortest amount of time.
To determine this, you can ask a colleague or friend to skim through the email to test whether it’s easy to understand and adequately presents the necessary information.
End Formally
At this point, you can thank your boss for taking the time to review your request and then reiterate any relevant information before signing off.
Example:
Thanks for your time and consideration
Signature
Official emails to your boss should be signed off with your official signature which includes your full name, job title, department if applicable, and contact details when available.
This can be easy if you’ve already created your signature template for your company email. The system would automatically include your signature in every email.
If you haven’t created a signature template for your email, you should manually include this in your email to your boss.
It can be something like this:
Sincerely,
{{Fullname}}
{{Department if applicable}}
{{Job role/title}}
{{Contact details (optional)}}
