Sample Email To Professor Regarding Grade Bump

Professors receive loads of emails especially when it’s getting to the end of the semester. So, if for one reason or another, you need a grade bump, crafting an email that stands out is essential.

Maybe that bump could make the difference between passing and failing the course. You’ll need a well-crafted email that may increase your chances of a positive response.

Let’s look at some templates that will get you started and some tips to keep in mind when emailing a professor.

Sample Email To Professor Regarding Grade Bump

Template 1: Requesting Grade Consideration

Email Subject 
Request for grade consideration
Dear Professor {{Last name}},
My name is {{Your name}} and I am a {{Year}} student in your {{Class and Section Number}} class.
I was hoping to get an A in the class, and I realize that I have fallen short of that goal because of {{Reasons for underperforming}}.
I understand that the fault lies with me, but is there anything I can do, such as extra credit, that might improve my grades in the class? I promise to be more attentive next time and do my best to meet your expectations.
Thank you for your understanding.
{{Your full name}}
{{Class and Section Number}}

Template 2: Request For Grade Bump

Email Subject
Kind request for grade consideration
Dear Professor {{Last name}},
I hope that this email finds you well. I am {{Your name}}, a {{Year}} student in your {{Class and Section Number}} class. 
I’m writing this email in regard to my test score in the recent {{Assignment title}}. I earned a {{Grade earned}} and I’m worried that this would negatively impact my overall GPA.
I was surprised by this considering I often perform better in your class. I'm aware that I'm to blame and promise to do better moving forward to live up to your expectations.
That said, I was wondering if there’s any chance to complete additional tasks to earn extra credits. Going forward, I promise to be more attentive in your class and do my best to avoid repeating this situation.
Thank you in advance
{{Your full name}} 
{{Class and Section Number}}

Template 3: Requesting Grade Bump

Email Subject 
Kind request for Grade consideration
Dear Professor {{Last name}},
I hope that this email finds you well. I am {{Your name}}, a {{Year}} student in your {{Class and Section Number}} class.
This email is regarding the recently released {{Assignment/test/examination title}}. I scored {{Score}} and was wondering if this grade which is a {{Grade}} can be rounded off to {{Round off score}} which is an/a {{Round off grade}}.
I understand this may not be possible so I would appreciate any chance to earn extra credits by completing additional tasks. Going forward, I promise to work harder to live up to your expectations.
Thank you for your consideration
{{Your full name}} 
{{Class and Section Number}}

Tips For Writing To Your Professor

Writing to a professor isn’t rocket science. Just remember that they’re professionals and should be treated as such. Refrain from using slang and other forms of casual language and you’ll be good. Let’s take a look at some general things you should keep in mind.

Use Proper Title

Even if you’re on a first-name basis with the professor, you should address them officially when writing an official email. Identify their official titles to address them appropriately.

Use professor, only when they’re professors. Avoid using the title professor to address them if they aren’t yet professors. Academicians go through a lot of work to earn their titles. These titles mean a lot to them and failure to appreciate their stations can lead to a negative response. So, always use Professor or Dr. appropriately when emailing your instructor.

Dear Professor {{Last name}}
Dear Dr. {{Last name}}

Use School Email

Most tertiary institutions provide their students with official emails they can use to communicate. The same applies to professors in these institutions.

Students who want to reach out to their professors should endeavor to email them using their school-issued email addresses.

This enables the school to keep track of any communication between professors and students. Additionally, these emails are readily available in the event of an issue or investigation.

Formal Tone

Use a formal tone in any email to your professor. Even when they prefer to be addressed informally when interacting with them in person, it’s advisable to use a formal tone in an official email communication with your professor.

Avoid using emojis and other slang that you’d use in communication with your peers and also refrain from including personal information that is unrelated to the subject matter.

Correct Grammar

At the tertiary level of education, professors expect students to be good at writing simple emails. Even if you’re not the best at writing, you should be able to write correct grammar to an authority figure.

Any grammatical error in your email to your professor would make the message difficult to read. Keep in mind that professors receive numerous emails from students, faculty, and more daily.

Poor grammar in an email would only irritate the professor as it shows that you neglected to proofread your email for errors.

So, it’s advisable to always go over your email to identify any errors in your grammar. Tools like Grammarly are readily available to help identify errors in your writing. Keep in mind that these tools aren’t perfect. So manually proofreading your email can further enhance your message.

Be Polite

Keep the tone of your email polite. Like everyone else, professors don’t like to read rude messages. A rude message could disrupt the professor’s good day and lead to no response.

If you want the professor to read through your email and possibly respond, ensure that your tone is polite.

Identify Yourself

It doesn’t matter how close you may be to the professor, it’s advisable to identify yourself. Don’t give them additional work to do. No professor wants to spend the next 30 minutes trying to remember who you are.

They deal with multiple students and may not easily remember you. This shouldn’t be considered offensive but merely a side effect of the job. Additionally, not everyone has a good memory for faces.

Clear And Brief

Professors receive multiple emails from students, other professors, and various academic and non-academic sources daily. With their busy schedules, they may not have the time to read longer emails.

So, it’s advisable to keep your email short by only including relevant information. Longer emails may end up getting skipped by busy professors.

Ensure that the purpose of your email is clear using as few sentences as possible while also maintaining a polite tone.

Explain Your Situation

Don’t beat around the bush. Tell them exactly what you need. Any attempts to lie could decrease your chances of getting positive feedback from the professor.

If some form of evidence is necessary to convey your message or facilitate an easier understanding of your challenge, feel free to attach it to the email or present it if you’re asking for a meeting with the professor.

Wait Patiently

You may be anxious but that is no reason to bombard the professor with emails. You can send a reminder or visit them in their offices after 2 or 3 days.

Keep in mind that professors have busy schedules and responding to your email may not be a priority to them.

They’re also under no obligation to accept your request. Pushing them would only land you a big “NO”.

Act Early

Don’t wait till the end of the semester to bring this up with the professor. They would most definitely refuse your request if you wait too long. It’s advisable to act as early as possible.

Your professor may be willing to give you an assignment or an opportunity for extra credit if you have a valid reason for the poor performance.

But this is only possible if you act as soon as you can. Reach out to your professor as soon as you possibly can once you receive the grade.

State Your Reasons

You need a grade bump but the professor has no idea why it’s so important to you. It’s advisable to state in your email to the professor why you’re making this request in as few sentences as possible.

Clear Subject Line

The subject line should spell out exactly what your message is about. Never send an email without a subject line as it’s highly likely the professor would skip it or possibly consider it junk.

Professors receive numerous emails from various sources, including students, daily. They’re very likely to ignore an email without a proper subject line.

Request for grade consideration

End Formally

At this point, you can thank them for taking the time to read the email all the way through and then sign off. Ensure that your full name and possibly your class and section are included.

Thank you
{{Your full name}}
{{Class and Section}}

How To Find Your Professor’s Email

If you’re not sure how to find your professor’s email address, you can try the approaches below.

School Website

If your school has a website, it’ll include a page about its faculty. You’ll find your professor’s details including email their official email address on this page.

You can also check your school management system as the professor’s official contact details would be included on the overview page of their course.

Some professors also have personal websites where their official and sometimes private contact details are publicly available. It’s advisable to only contact your professor using their official contact details.

Course Syllabus

Course syllabus includes the official contact information and attendance policies of the professor responsible for that particular course. This enables students to officially contact the professor whenever necessary.

Other Students

You’re not the only one who contacts the professor. Your peers may already have the email address of the professor.

If you’re unable to easily find your professor’s email address, simply ask your peers on students’ group pages including course forums.


Hi there and welcome to UnitWriter. My name's Chris, an expert in crafting effective email templates for all occasions. I created this blog to share my knowledge, by offering tips and templates to help get you started on your emails. Hope it's been helpful

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