How To Write Email To Boss For Laptop (Samples)

Whether you’re working from home or onsite, computers have become an essential part of life. And while computers in general have become essential in our day-to-day lives, laptops have the added advantage of convenience.

Employees can carry their laptops along with them and work on the go. So, it’s understandable that most companies provide their employees with some form of computer for easier administration of duties.

But what if you’re new to the company and haven’t received a laptop or something happened to yours and you need a new laptop? How do you inform your Boss?

Fortunately, we’ve done the hard work to simplify the process for you. This article includes some tips to keep in mind whenever you’re emailing your Boss as well as samples you can modify for the purpose.

Tips For Emailing Your Boss

Emails continue to be one of the most popular ways of communication in the business sector, despite the widespread adoption of applications like Slack and Teams across enterprises.

But unlike sending emails to coworkers where you can be informal and not worry about mistakes, you should be careful when writing to your Boss. Let’s look at a few things to keep in mind.

Decide On Your Reason For Writing The Email

It doesn’t matter how close you may be to your boss; you should keep in mind that the workplace is a professional setting and you’re expected to act as such in official communications.

Only include information necessary for the purpose of the email. Refrain from including irrelevant information in your email. Your boss doesn’t have the time to read that at the workplace.

Clear Reasons

The company will be making the purchase and as such, you should justify why you need the laptop in the first place. Did you have an old one that got broken? What happened to that one and where is it now?

Don’t write much but make it clear why you need the laptop. If you’re in charge of security and you need a laptop, include clear reasons and make them as convincing as you possibly can.

Clear Subject Line

While you would not be able to include all relevant information in the subject line of the email, it should present the general purpose of the email within a few words.

This helps your boss or supervisor locate the email, understand the possible content even before reading the full message and finally ascertain the importance and urgency of the email.

After all, your boss would most likely have a busy schedule. A clear subject line would help them identify the urgency of the email especially when they have a boatload of work to get done.
Request for Laptop

Use Proper Name

Coming down to the body of the email, you should identify the name your boss wishes for you or the general employee body to call them.

If they prefer to be addressed by their first names, you should address them as such. On the other hand, if you aren’t sure how they want to be addressed, you can either ask your colleagues or simply use your boss’ surname.

Keep in mind your workplace culture at this point. Some workplaces encourage informal communication between all members of the organization.
For informal workplaces, you start with:
Good {{morning/afternoon/evening}} {{Boss’ firstname}}
Hi {{Boss’ firstname}}

In the case of a very formal workplace where you aren’t sure of the best way to address your boss, you can simply start with:
Dear {{Mr. /Mrs /Ms. Surname}}
Hello {{Mr. /Mrs /Ms. Surname}}

Set Tone

Maybe something happened at the workplace that you didn’t like or there’s something you find annoying. You should always mind your tone in your professional emails.

It doesn’t matter whether the company’s doing something you’re unhappy with, you should mind your tone. If you sound angry, your Boss is less likely to mind your request or even finish reading it.


If you need specific features or brands, you should include them in your email. But keep in mind that you’ll have to justify them depending on your responsibilities, and the role such features will play in aiding in the administration of your duties.

Use Work Email

Refrain from contacting your boss through your personal email. Most organizations implement some form of spam filter that may flag personal emails as spam.

The last thing anyone wants is to send an urgent message to their boss only to find out days later that they never got the email. Emails that come through the company emails are whitelisted ensuring that your boss receives them inside their inbox.

This is why most organizations provide their employees with company emails for communication within the company as well as correspondence with external companies.

Keep It Concise

Your boss probably receives loads of emails daily. The last thing they want to do is to spend precious time reading through a long email to determine its content.

No matter how important your email may be, your boss is not likely to spend 30 minutes trying to understand its content. It’s advisable to use short and clear wording to easily convey the content of your message.


No one likes reading terrible grammar, especially in a professional setting. It’s advisable to proofread your email to identify any grammatical errors before sending it to your boss.

Tools like Grammarly are readily available to help identify errors in your writing. Keep in mind that these tools aren’t perfect. So manually proofreading your email can further enhance your message.

On the other hand, poor grammar could give your boss some laughs. But keep in mind that others are bound to join in.

Easy To Understand

Your boss most likely receives tens or even hundreds of emails daily, especially in the case of larger organizations. Ensure that your email is easy to understand within the shortest amount of time.

To determine this, you can ask a colleague or friend to skim through the email to test whether it’s easy to understand and adequately presents the necessary information.

End Formally

At this point, you can thank your boss for taking the time to review your request and then reiterate any relevant information before signing off.

Thanks for your time and consideration


Official emails to your boss should be signed off with your official signature which includes your full name, job title, department if applicable, and contact details when available.

This can be easy if you’ve already created your signature template for your company email. The system would automatically include your signature in every email.

If you haven’t created a signature template for your email, you should manually include this in your email to your boss.

It can be something like this:
{{Department if applicable}}
{{Job role/title}}
{{Contact details (optional)}}

Sample Email To Manager Requesting For Laptop

Template 1: Requesting Laptop As A New Employee

Email Subject

Request for Company Laptop


Dear {{Surname}},
I hope this email finds you well. I am writing to formally request a company laptop to aid in the administration of my duties as a {{Role}}. I recently joined the company but my personal computer is not appropriate for work.
My duties include {{List duties}} which require the use of a computer to successfully administer them. As a result, I would be grateful if the company could provide me with an official laptop to aid in my official duties. I understand that this is a significant investment but it would greatly increase efficiency.
Thank you for your time and understanding.
{{Full name}}
{{Department name if applicable}}
{{Job tile}}

Template 2: Using Personal Laptop – Requesting Company Laptop

Email Subject

Request for Company Laptop


Dear {{Surname}},
I hope this email finds you well. I am writing to formally request a company-issued laptop to aid in the administration of my duties. I’ve been using my personal laptop for company work but it’s unable to keep up as work-related tasks have become more demanding on its outdated hardware.
Additionally, I believe a company-issued laptop would be better optimized to smoothly run the necessary company software including security tools. I would greatly appreciate your consideration.
Thank you.
{{Full name}}
{{Department name if applicable}}
{{Job tile}}

Template 3: Requesting For Laptop Upgrade Or Replacement

Email Subject

Request For Laptop Upgrade/Replacement


Dear {{Surname}},
I hope this email finds you well. This is to request an upgrade or replacement for the company laptop assigned to me. As you’re aware, I’ve been using the company laptop for close to 5 years now.
And although it’s been an asset in the administration of my duties, its hardware is unable to keep up with modern applications used in the {{Field}} field. I would appreciate an upgrade or better yet a new laptop with a minimum specification of {{Specification}}.
I would greatly appreciate your consideration.
Thank you.
{{Full name}}
{{Department name if applicable}}
{{Job tile}}

Hi there and welcome to UnitWriter. My name's Chris, an expert in crafting effective email templates for all occasions. I created this blog to share my knowledge, by offering tips and templates to help get you started on your emails. Hope it's been helpful

Leave a Reply

Your email address will not be published. Required fields are marked *